From dwayne wright pmp certified filemaker developer. How do you get the count of the related records in a filtered portal. To display the number of the current portal row and the total number of. I have inherited a massive excel spreadsheet that holds thousands of records for thousands of players in six seasons of a madden football league. Script looping filemaker portal rows thepracticalba. Enhance your filemaker portal columns filemaker pro tips. Apr 05, 2011 the first thing we need to do is allow the user to sort the portal rows in an arbitrary fashion. I had a portal count under the list which would show how many items are in the list cart. The portal will display one row for each find request made, just like it would if you were creating new records in a table. Requirements volatility is the core problem of software. In filemaker, showing distinct values in a portal can be accomplished in various ways.
The navigation part of the script which takes me to the selected row works fine. The portal can contain records from a related table or from the same table, using a relationship defined from and to the current table a selfjoin. When you view records in a table, filemaker pro displays data in rows and columns. In the case of complex relationships nonequijoins, to be specific, filemaker pro cannot allow this method of adding rows to portals because the relationship would be ambiguous. Filemaker pro 14 advanced database design report xml. The question on one or more of the filemaker forums was asked and answered. For example, you can get the total of all related records, the smallest or largest related. With the cursor blinking at me in the correct row, on implementing duplicate record from the menu to test the action, all records disappear from view in the portal and all other. I want a script that takes me to a portal row and then duplicates the portal row. Duplicating a portal rowrecord in filemaker solutions. Is there a way to count the number of records in a portal got that part figured out in a sum field and account for if a record has a specific field. In order to create records through a portal, the option allow creation of records in this table via this relationship must be checked on the portal side of the relationship. Making creation of records in a portal more user friendly. Feel free to follow along in todays demo file, portal sorting.
Returns the number of valid, nonblank values in a field. Another solution is to count the number of portal rows in the filter portal and use that as the number of found count after the portal has been filtered. By daniel wood, 15 december 2010 filemaker provides us with the ability to create related records directly from a portal. From the help pdf for filemaker server max maximum records query parameter specifies the maximum number of records you want returned value is. I am assuming you are using curl to query a filemaker server. Custom formatting is used to show or hide an overlay with summary information. Because of this, i currently have a jumbled mess of different methods of highlighting portal rows. Portal sorting, part 2 filemakerhacks filemaker tips. Here is a quick and easily modifiable script to populate a filemaker portal from a value list. In this tutorial, i show how to do this using a selfrelationship combined with a portal filter using the getnthrecord field name. Then, you can have scriptmaker perform an exit loop if step when the counter meets a calculated result.
May 23, 2012 update the technique described below is a good one, and works fine, but kevin frank has described a more elegant and portable way of doing it here. Adding the add to cart button adds the record item to a portal. Related records from another table can be displayed using a filemaker pro layout object called a portal. This can be useful on layouts where you dont have enough room to show every line of a portal. This software updates filemaker pro 12 or filemaker pro 12 advanced to version 12. Filemaker pro 14 advanced database design report xml output. You can summarize data thats in a related field displayed in a portal. A portal can be configured to display one or more fields from the related table. However, i cant figure out how to do this within a script. The virtual list technique, as its come to be known, has been possible since the introduction of global variables with filemaker 8. Populating a portal from a value list homebase software. These tasks can range from the simple like in our example file to the very complex.
I reached out to the other filemaker developers at soliant, and i got a great sample file from ross johnson. The ui for this is simply an up and down arrow on the left of the portal row. Calculates the total number of visible portal rows not the number of records shown in these rows. If a layout contains a portal, table view displays the data from the first related record the first row of the portal. It wasnt widely known or used until bruce robertson started promoting its use in ways which were previously not envisioned. The same field is used elsewhere on the same layout, to show the count of a differently filtered subset of attendance records. In combination with a calculation field, it can be used to highlight the row of a list. Oct 05, 2017 the process involved populating a sql table with data generated within a filemaker app.
Using filemaker 11s new portal filtering feature, you can now show filtered views of related records in portals without having to define new relationships. For example, there are functions that could count,or add together, and even average different sets of data. The return value 5 means, the portal is scrolled so far down, that the first four portal rows are not visible anymore. Addressed an issue where, depending on the related record count, portal rows may appear empty in printouts when sliding is enabled. The current found set portal is a portal that displays a list of the records in the current found set. The first thing we need to do is allow the user to sort the portal rows in an arbitrary fashion. Working with related data using filemaker pro informit.
Dec 15, 2010 the count function, according to the filemaker help, returns the number of values that are nonempty and valid. This is a very basic filemaker technique but is a very popular how do i. Optimized way for counting total no of record in portal in filemaker. My goal today is to strike a balance between cleverness and clarity, and also to take advantage of some of the features introduced in recent versions of filemaker hence the version 10 or later category for this article. Jul 24, 2010 listening for keystrokes homebase software july 14, 2012 articles. It can be used for more flexible printed output or showing information from multiple tables within one single portal or list view. Requirements volatility is the core problem of software engineering. A portal displays the data from related records in rows with one row in a portal representing one related record in the related table. Sep, 2012 the question on one or more of the filemaker forums was asked and answered.
The filemaker api for php helps you integrate data from filemaker pro da tabases into php solutions. Screenshot of sort records dialog for the portal setup. All persons, companies, email addresses, and urls listed in the examples are purely fictitious and any resemblance to existing persons. In the example, we click a button and every day in the portal is moved to the next day of the week. This will print the actual index of each portal row. Learn to set up a dynamically filtered portal and apply this beneficial solution in a.
Better portal design part 1 iso filemaker magazine. Each row displays a record, and each column displays a field. I dont want to use refresh windows because i want a. This may or may not be the same as a found count, or total record count when using portal filtering, different portals can show different subsets of the related records, so its not as simple as just showing the total. The way to do this is to not use portals but instead generate the report in a layout based on the table that contains the income and expense records.
Oct 30, 2010 i want to get running totals or summaries in my portal rows for number fields. Count the number of records that contain a value for the field. Also, i want my portal rows to show a row number in a self relationship portal i tried the getportalrownumber function and could not get it to work. I am using filemaker pro 17 and not as experienced as im sure you are and i am looking for a point in the right. Update the technique described below is a good one, and works fine, but kevin frank has described a more elegant and portable way of doing it here. Go to last row, go to next row, for example, doesnt work. How to use the execute sql script step in filemaker. If you work in environments with multiple software systems, you cannot escape having to exchange data with other databases, such as oracle, sql, or mysql. The ddr xml format is useful for advanced users and developers who want to create tools that analyze or process the structure of databases.
Dynamic portal filtering while you type using filemaker 11s new portal filtering feature, you can now show filtered views of related records in portals without having to define new relationships. Learn how to adaptively delete a row in any filemaker 16 portal using a single script. Filemaker adjusts the portal object you drew to fit the number of rows you specify, and then opens the add fields to portal window. I know you can create a new record in a portal actually in the related file by clicking on the next blank row and entering the corresponding data. Aggregates summary fields in filtered portals filemakerhacks. You then insert the summary field in the grand summary part of the layout and it. Often, i need to show the number of records shown in a given portal. Sep 20, 2010 you can write scripts that go from portal row to portal row and perform a task.
Display the running count of records in a portal, and summarize number. Use a related field for the count parameter and filemaker will provide you with the total number of related records that contain a value in that field. The answer is to use one of the aggregate family of functions called count. Provided by this video offers some great insight into how you can determine and work with portals and their total number of rows. I tried your script, but its deleting all the records. This tutorial shows you how you can manage your information in filemaker pro. In this example, using one of filemakers builtin templates for projects, i imagined a scenario where a project had a standard set of steps that needed to be generated whenever a new project was begun. Sep 14, 2010 this is a very basic filemaker technique but is a very popular how do i. A number, or use the value all to return all records. While viewing data in table view in browse mode, you can create, modify, or delete fields.
When i use the countfield function in a calculation to show how many records are in the portal, it takes some time for fm to summarize the field and count the records. How to sort portals by clicking on column labels a. For several of these reasons, portals increasingly allow the creation of new portal rows with a button outside the portal. This is something i learned only recently thanks to chris.
If there are multiple windows open in the current database file, each window can have its own portal row number value, but results are returned for only the foreground window. If the portal object name is unknown, nothing is returned. With the addition of the current found set portal, filemaker has added the ability to easily create one of the most common trends in modern applications the master detail. Filemaker portal show distinct value tutorial the scarpetta. My cf returns only the row number count, not the visible values from the portal. A if the function returns 1, the very first portal row is visible. This document describes the filemaker pro 14 advanced database design report ddr xml output grammar. They dont slide properly when you print, they dont display horizontally, they loose their position and default to the first portal row, dont offer horizontal. This chapter describes how php works with the filemaker server custom web publishing engine, and introduces a tool to help you get started creating php solutionsfilemaker php site assistant. Place that bit of text in the portal, and youll see your running count of records.
It will give you a count of the number of a times a related field has data within it. We generally use count function for counting total no of record in a related table, but it takes lot of time when we have large number of data. This means for example, that if you run the count function on a relationship of 500,000 records, then every single one of those 500,000 records must be scanned and validated before the total can be known. How to copy data to one field from multiple portal records. It can be used for more flexible printed output or showing information from multiple tables within one single portal or. I was recently asked to sort portal columns for a client, and i figured there has to be a newer and cooler technique out there to accomplish portal sort than when i did it last. I am trying to find the fastest way to calculate the number of records in a portal.
Listening for keystrokes homebase software july 14, 2012 articles. Hi i am very new to filemaker pro and instead of making a report, is there a way i can write a script that counts total number of records recorded on my filemaker database. Im not aware of any way dynamically alter the number of portal rows. In cases where the number of related records for a given parent is large a couple of thousand, for example, filemaker pops up a progress bar.
The count function only work for static portal, and will account for all related records regardless of the portal being filtered. May 30, 2017 learn how to adaptively delete a row in any filemaker 16 portal using a single script. A lightning fast alternative to the count function digital fusion. Using filemaker php site assistant to generate php websites 24. This is a great and easy way to generate records without the need to script the process, and for that reason it is a popular technique among both new users and. Narrator as the name implies, an aggregate functionin filemaker pro is used for calculating varioussummarizations of sets of data. Besides the object name for the portal, at least one object in the portal has to have an object name, too. Conditional formatting is a great feature of the new filemaker. How can i do a count calculated field but with conditions. Dec 30, 2014 but ill give you two examples where count is very useful to me. Aug 24, 2011 often, i need to show the number of records shown in a given portal.
Filemaker pro features not compatible with previous versions. You can also find minimum, maximum,or the variants of standard deviation. The count function, according to the filemaker help, returns the number of values that are nonempty and valid. What i like to use is aggregate functionsas they relate to.
When no portal row contains the focus, this function returns 0. It all makes sense now as to why the loop keeps going. Only take up space on printed receipt if a row in a portal has a value in filemaker. Creating calendars with portal filters in filemaker pro how to. The current found set portal is a portal that displays a. Filter portal records by partial matching of search criteria in filemaker this tip demonstrates how to find record with partially mactching search criteria in filemaker. How to write a script to get total record count on filemaker. I like to use it to get an id of a certain record or simply get a record count for a set criteria. Filemaker offers several features that allow for interacting with data in other sources.
If the user clicks up the line moves up, click down and the line moves down. The entire question is how do i get a count of all the rows in a portal. Dynamically filtering filtered portals soliant consulting. Warning if the layout isnt tall enough to fit the adjusted portal, youll see a warning message that tells you that the layout size needs to be increased. Sometimes filemaker s builtin indicator for what row you are on in a list can be a little lacking. The way to do this is to not use portals but instead generate the report in a layout based on. Join cris ippolite for an indepth discussion in this video applying active state formatting to portal rows and list views, part of filemaker new features. Fortunately, there is a solution to draw the users focus to the row they are one. In layout mode, you can use the insert record number symbol menu command, or you can just type it using the text tool.
Specifically, what i want is to give the user the ability to click a checkbox which is in a given portal row, and have that single portal row be highlighted. Subsequently, you can count records from any portal by placing on the layout this calculation field, obtained via the portal relationship you want to. Expanding portal rows it wasnt widely known or used until bruce robertson started promoting its use in ways which were previously not envisioned. Dynamic portal filtering while you type filemaker inspirations. Deleting portal rows in filemaker john mark osborne. If we want to filter the contact portal in admin page by contact name thomas. For example, you could have scriptmaker count how many times it performs a loop. Jun 11, 2012 provided by this video offers some great insight into how you can determine and work with portals and their total number of rows. Counting filemaker portal rows 1 go to manage fields define fields pre filemaker 9 and create a calculation field. Filemaker developers blog subsummarys within portals pt i.
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